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Privacy statement

Sections 10 and 24 of the Personal Data Act (523/1999)
Creation date: 28/7/2021, Updated 15/9/2021
In the privacy statement, we describe what kind of personal information we may collect from you when ordering our services or contacting us through Oy Tuokko Ltd's website and for what purposes we may use such information.
By using our website, you consent to the processing of your data in accordance with this privacy statement.
We may change this Privacy Statement from time to time by posting a new version online, so please review it regularly.
Continued use of the Website and related services after the release of the new version is considered acceptance of the modified terms.


Registrar

Oy Tuokko Ltd
Paciuksenkatu 25, 00270 Helsinki
+358 9 4366 140 / info@tuokko.fi.

Contact person for register matters

Terhi Latvala
terhi.latvala@tuokko.fi
+358 40 186 6628

Name of the register

Customer and marketing register

Marketing register

Employee register

Staff introduction and recruitment register

Purpose of the processing of personal data

Personal data is used for purposes in accordance with the Personal Data Act, such as

Customer and prospectus register:

• Customer relationship management and maintenance
• Customer letters and press releases
• Customer surveys and collection of customer information
• Implementation, sales, management, invoicing and marketing of services provided by Oy Tuokko Ltd, as well as service development

Marketing register:

• Contacts via the website
• Submission of expert material
• Information about current events, trainings, etc.

Employee register:

• Personnel data management:
• Management / payment of staff salaries
• Personnel tax treatment
• As well as other information necessary for employment management

Staff introduction and recruitment register:
• Presentation of staff and presentation of departments 
• Recruitment, job advertisements 
• Submission of jobseekers' applications 

Information content of the register

Customer and prospectus register:
• Classification information provided by individuals themselves (e.g., points of interest) 
• Customer feedback information 
• Ordering, billing and delivery information First and last name, address, e-mail address, telephone number, publicly available classification information and marketing authorizations and prohibitions of the company and / or person 
• Anniversaries and memories

Marketing register: 
• Classification information provided by individuals themselves (e.g., points of interest) 
• Information collected through cookies 
• Information collected from social media channels 
• Information we collect from our online service 
• Company and / or individual first and last name, address, email address, telephone number, publicly available classification information, and information on marketing authorizations and prohibitions.

Employee register:
• Person's first and last name, address, e-mail address, telephone number 
• Tax information and other information required by statutory declarations 
• Bank contact information 
• Calculation of annual leave and monitoring of absences 

Staff introduction and recruitment register:
• Presentation of staff and presentation of departments 
• Recruitment, job advertisements 
• Information provided by new jobseekers when submitting applications (first and last name, e-mail, telephone number and voluntary free-form CV and free-form personal letter).

Regular sources of information

Customer and prospectus register: Information provided by the customer and information generated in connection with the service.

Marketing register: The information is saved automatically when the user leaves contact information or uses the www.tuokko.fi service

Employee register: Information provided by the employee as well as information generated during the employment relationship and information generated in the course of statutory matters, such as taxation and pension-related information.

Staff presentations and recruitment register: Information submitted by job applicants and staff presentations and information provided by them.

Disclosure / recipients of data

The registrar does not disclose personal data to other parties, except when required by the actions of the Finnish authorities.

Only employees of Oy Tuokko Ltd have access to the register, whose duties require the processing of information in the register.

Access to the marketing register is restricted to a few designated persons whose duties require the processing of data in the register, in addition to which access to the data is provided by ActiveCampaign

Only a few designated persons have access to the employee register, whose duties require the processing of information in the register, in addition to which Visma Oy has access to the information

The introduction of staff and access to the recruitment register is limited to a few persons whose duties require the processing of information in the register. Such persons shall provide the necessary information to the prospective supervisor for interview. In addition, Teamtailor AB has access to the data

Registery security principles

The registry is protected from access by third parties. Access to the register is protected by personal usernames and passwords. Users are bound by professional secrecy. Only the employees of Oy Tuokko Ltd, whose duties require the processing of information in the register, have access to the register. Employees are bound by professional secrecy.

Cookies

Cookies are small text files that are automatically stored on a computer / terminal when a visitor visits various websites. Our online service utilizes cookies so that we can offer our service as user-friendly and high-quality as possible.

Wordpress, LeadFeeder, ActiveHosted / Active Campaign Analytics, and Google Analytics (“Software”) to collect anonymous statistics about users of the Site with the intent of improving the quality of the online service. Among other things, the software records information about which page you visit, how long you stay on the site, how you came to the site, and what links you clicked. More detailed information about cookies can be found at https://tuokko.fi/evasteet/

Visma Netvisor uses its own cookies to provide the service, more detailed information can be found at: https://www.visma.fi/tietoa-vismasta/evasteet/

Teamtailor (rekrytointi.tuokko.fi) uses its own cookies to provide the service, more detailed information can be found at: https://rekrytointi.tuokko.fi/privacy_policy and https://rekrytointi.tuokko.fi/cookie_policy

If you do not want the online service to receive information through cookies, you can refuse cookies (most browsers allow you to disable the cookie function). Note, however, that the network service may not work properly.

Right of inspection

Everyone has the right to know what information about him or her is stored in the personal register. The right of inspection is free of charge once a year and upon request the person must prove his / her identity either with an electronic certificate system using reliable identification (eg electronic identity card), by visiting the office with an identity card issued by the authority, passport or other document.
Information will be provided in writing upon request. Personal inspection requests can be submitted to Oy Tuokko Ltd's offices, from where they will be forwarded to other contact persons.

Right to demand correction of information

The controller shall delete, correct or supplement inaccurate, unnecessary, incomplete or outdated information for processing on its own initiative or at the request of the person. A request for rectification must be made in writing.
The data subject shall have the right to prohibit the controller from processing personal data concerning him or her, direct mail, distance selling and other direct marketing, market and opinion research. The ban should be addressed to the contact person responsible for registration matters.