Payroll and Statutory Reporting

Payroll involves many statutory obligations, and handling them correctly is important from both the employer’s and the employees’ perspectives. Official reporting is an essential part of payroll calculation. It ensures that taxes, insurance contributions, and other employer obligations are taken care of on time and correctly.

At Tuokko, we make sure that all notifications related to payroll are sent to the correct authorities, error‑free and within the required deadlines. This helps you avoid delay penalties and gives you confidence that your company meets all of its obligations.

Official reporting is one of the most significant parts of payroll administration and must be completed within specified time limits. The Tax Administration and the Incomes Register determine the reporting schedule for each salary or tax‑free benefit payment, which the payer must follow. Netvisor makes reporting secure, as the data is transferred to the Incomes Register at the time of salary payment via an integration built between Netvisor and the Incomes Register. As an entrepreneur, you therefore do not need to worry about these notifications—we handle them on behalf of your company as part of the payroll administration process.

Incomes Register

The Incomes Register notification is central from the perspectives of payroll administration and taxation, as it serves as a shared source of information for authorities on all salaries, fees, and other payments made. The Incomes Register is a real‑time database where employers and other payers report all paid salaries, fees, fringe benefits, and other earnings data.

The notification must be made within five calendar days of the payment date, and it is forwarded directly to, among others, the following authorities:

Tax Administration
Kela (Social Insurance Institution)
Employment Fund
Pension insurance companies
Accident insurance companies
Some trade unions

The income type is a key part of the notification. It determines what kind of income is involved and how different authorities process it. The accuracy of the income type in the Incomes Register notification is critically important, as it directly affects the employee’s taxation and benefits, the employer’s social insurance contributions and statutory obligations, and the accuracy of authorities’ statistics.

Correctly defined income types ensure smooth payroll administration, precise official reporting, and strengthen the employer’s reliability. Therefore, it is important in payroll processes to ensure that both the data and the system settings are always up to date and error‑free.

Official reporting is the responsibility of every employer, and our service suits companies of all sizes. A reliable payroll administration partner is important for both the company and its employees. At Tuokko, we want to be the partner our clients can genuinely trust—every day and in every situation.

Contact Tuokko’s experts and ensure your company’s payroll administration is in safe hands.